Vendor Information

How to Become an MISD Vendor

The McKinney ISD Purchasing Department encourages and welcomes all vendors to become an MISD vendor. Vendor participation is an extremely important aspect of the entire purchasing process. We request that all vendors interested in supplying products or services to MISD, complete a Vendor Application and return to the Purchasing Department via fax to 469-302-4139. The application allows Purchasing to place your company on the bid list with the appropriate commodities and/or services your company provides. If McKinney ISD does not have a W9 on file, you may be required to fill out a W9. McKinney ISD personnel will contact you if it is necessary for you to fill out this form.

Bid and Proposal Notifications

McKinney ISD advertises bids and proposals in the McKinney Courier Gazette once (1) a week for two (2) consecutive weeks prior to bid/proposal opening. Also, bid notices are mailed to vendors from our bid database notifying them of bids and proposals posted on our website that may be accessed by selecting the Bids link from this page or at the bottom of the Purchasing home page. Vendors must respond to bid/proposal/quote invitations or return a Notice of No Bid Form to remain on our bid list. Vendors may also be removed from the bid database for unsatisfactory vendor performance.

Award Notification to Successful Vendors

Award letters are mailed to successful vendors after Board approval, usually the fourth Tuesday of each month. Notification of award does not guarantee, nor initiate a purchase. Purchases will be made with an authorized McKinney ISD purchase order based on available funds. Vendors must assume responsibility for any items/services that are purchased without an authorized McKinney ISD purchase order.

State Competitive Bid Law

McKinney ISD, as well as other school districts in the State of Texas, is governed by the state competitive bid law provided below.

EDUCATION CODE
TITLE 2. PUBLIC EDUCATION
SUBTITLE I. SCHOOL FINANCE AND FISCAL MANAGEMENT
CHAPTER 44. FISCAL MANAGEMENT

SUBCHAPTER B. PURCHASES; CONTRACTS
Sec. 44.031.  PURCHASING CONTRACTS.

  1. Except as provided by this subchapter, all school district contracts, except contracts for the purchase of produce or vehicle fuel, valued at $50,000 or more in the aggregate for each 12-month period shall be made by the method, of the following methods, that provides the best value for the district:
    1. competitive bidding;
    2. competitive sealed proposals;
    3. a request for proposals, for services other than construction services;
    4. an interlocal contract;
    5. a design/build contract;
    6. a contract to construct, rehabilitate, alter, or repair facilities that involves using a construction manager;
    7. a job order contract for the minor construction, repair, rehabilitation, or alteration of a facility;
    8. the reverse auction procedure as defined by Section 2155.062(d), Government Code; or
    9. the formation of a political subdivision corporation under Section 304.001, Local Government Code.
  2. Except as provided by this subchapter, in determining to whom to award a contract, the district shall consider:
    1. the purchase price;
    2. the reputation of the vendor and of the vendor's goods or services;
    3. the quality of the vendor's goods or services;
    4. the extent to which the goods or services meet the district's needs;
    5. the vendor's past relationship with the district;
    6. the impact on the ability of the district to comply with laws and rules relating to historically underutilized businesses;
    7. the total long-term cost to the district to acquire the vendor's goods or services;  and
    8. any other relevant factor specifically listed in the request for bids or proposals.

Bid/Proposal/Quote Guidelines

  • $0 to $10,000 - Phone or written quotes
  • $10,000 to $50,000 - Formal price quotes
  • $50,000 and over - Formal bid or proposal - requires Board approval