Teacher/Staff Instructions

Secretary Instructions

Ordering Non-Warehouse Items

Teacher/Staff Instructions

• On the right side of the screen, select Catalog.

• On the Welcome to MISD Warehouse Catalog Web page, enter the MISD warehouse password and select login.  If you do not know the password, check with your campus secretary or bookkeeper.

• On the Welcome to MISD Warehouse Catalog Web search page, you may select a category and scroll through all the products in a category or you may do a search by product name. Example:  If you type copy paper and click on search, all copy paper items will appear on the Search Results page.

• Make selections by clicking on the shopping cart icon that says add. Each time you add an item, you will be taken to the Preview My Cart screen. Enter the quantity for each item, if different than 1, and click on update. When you have finished ordering, select Checkout at the bottom of the Preview My Cart screen.

• Enter First Name, Last Name, Email, Department and select the Campus name from the drop-down list where the order is to be delivered.  Type in any special instructions in the space provided, such as "need by a specific date and time."

• Select Checkout.

• Select Print Preview and if the print layout looks correct, select Print.

• Take the printed Online Warehouse Order to the campus secretary or bookkeeper (the person that enters orders at your campus) for principal approval and computer entry.  If the order is a "RUSH", please have the secretary or bookkeeper notify the warehouse of the date and time needed. Please plan accordingly and keep rush orders to a minimum.

• Please verify order after delivery--any backorders will be noted with brackets (<>) and items will be shipped as soon as the warehouse receives them.  Notify warehouse staff immediately of any discrepancies or damaged products.
  
  NOTE:  Only unopened, unused item(s) will be accepted as a return for credit.

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Secretary Instructions

As you receive requisition forms from the nurse, teachers and staff, please use the following procedures: 

• Check requisition form for the appropriate supervisor's approval.

• Enter the correct budget code on the requisition.

• Furniture Items:  Please do not enter furniture items on the AS400 Warehouse Requisition System.  Please highlight the furniture item(s), provide the appropriate furniture budget code and send to Kelley Overley in the Purchasing Department for order placement.  (see additional procedures on page 51 of the Accounting/Purchasing Manual.

Enter the requisition on the Warehouse Requisition System using the following steps: 

• From the Staff Lookup Menu, choose Warehouse Menu and press Enter.  From the Warehouse Menu, choose option 1, Warehouse Requisition Input and press Enter.  On the next screen, type “A” to add a new Batch ID--enter up to 3 letters for the Batch ID that is unique and easy to remember.  Press Enter, and the following screen will appear:

• Type a batch name (if there is not one there) for this requisition or the group of requisitions you are entering at location  1. 
   

• Enter a description at location 2 (optional) for this requisition or group of requisitions and press Enter.  The following screen will appear:

• Type A to add a new requisition at location 3.

• Put in the Location Code at 4; a list has been provided for you or you may press F4 to index the list of available codes.  Press Enter and the following screen will appear:

• Write down requisition number on the blue requisition form. 
   

• Input name of person that order will be delivered to on Attention line at location 6.  Press Field Exit.  (the plus key on the numeric pad)
   

• Review the default date at 7; press tab to accept or type in correct date and press Field Exit.  The format of the date is MMDDYY; type the number without slashes.
   

• At location 8, you may enter reference information. (optional)
   

• Tab past location 9.  All items will be delivered as soon as we receive the merchandise from our vendors.
   

• Tab past location 10; no department codes were built into the system.
   

• Enter the correct budget code at location 11.  The budget code you enter on this line will be entered on each line item listed on the requisition.  (More than one budget code per requisition may be used as each stock item is entered).
   

• Type any special instructions at location 12.  You can type up to three lines of 60 characters for your instructions.  Press Tab to end one line and move to the next line.  The special instructions will print out on both the posting report and the warehouse picklist.
   

• Press Enter and the following screen will appear:

• At location 13 type the quantity of the first item you want to order and press Field Exit. 
   

• At location 14 type the Stock Item #.  You may use warehouse stock numbers on the blue requisition or use F4, field-level indexing for a list of stock items. This will also show the current status of the stock items, including the number on hand and on order.
   

• The budget code at location 15 is the one that you entered on the third screen.  To use this code, press Tab or change it to the correct budget code and press Field Exit.
   

• Tab at location 16.  There are no Department Codes.
   

• Press Enter.

• The system displays the information at the top of the screen and displays the input fields again so you can continue to enter items.
   

• To stop entering items, press enter without entering anything in the input fields. The cursur moves to the command column in the upper left corner of the screen. To exit the line screen, type E in the command column at location 17 and press Enter. The second screen, Requisition Input, appears.

Warehouse Requisition Posting

As requisitions are posted, the system automatically debits and credits the appropriate budget codes.  (This will not post backordered items at this time, but will post them as stock is received in the warehouse.) 

• Choose option 4, Warehouse Requisition Posting, and press Enter. The following screen appears.

• At location 1 type in the batch name of requisitions or group of requisitions you want to post.  If you do not remember the name of requisitions, press F4 in location 1 and the system displays a list of batch names.  Type a 1 beside your selection.  Press Enter.
   

• The submittal prompt appears.  Enter steps to print posting.
   

• After this step is completed, the Central Distribution Center personnel can print the picklist.  Please refer to the delivery schedule for time of delivery.
   

• For emergency orders, call the Central Distribution Center at (469) 742-4252 after the posting process and inform them of the “rush order” and what time a representative from your campus will pick up the order.
   

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Ordering Non-Warehouse Items

• Please check the on-line warehouse catalog first for your purchase of supplies.  If the supplies you need are not in the on-line warehouse catalog, check with your campus secretary or bookkeeper for the list of approved vendors for your purchases.  A separate blue requisition will need to be filled out for each vendor you order from. 

• When ordering from one of the approved vendors, write in the vendor name on the Suggested Vendor line.  Please check and make sure the prices are correct and find out the estimated shipping charges for encumbrance purposes.  List the quantity, part number, description of product, and unit prices on each item. 

• Keep the pink copy of the requisition form. 

• Give the blue copy of the requisition form to the campus secretary for principal approval and computer entry. 

• When the merchandise is received, verify items with pink copy of the requisition form.   

• If there is a discrepancy or damaged product(s), please contact the Central Distribution Center immediately at 469-742-4252.

NOTE:  Only unopened, unused item(s) will be accepted as a return for credit.

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