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How to Become an MISD
Vendor
The McKinney ISD Purchasing Department encourages and welcomes all
vendors to become an MISD vendor. Vendor participation is an
extremely important aspect of the entire purchasing process. We
request that all vendors interested in supplying products or
services to MISD, complete a
New Vendor and/or Bid List Application and return to the Purchasing
Department via fax to 469-742-4139. The
NIGP
Class Codes will assist in filling out the goods and/or
services section of the application. The application allows
Purchasing to place your company on the bid list with the
appropriate commodities and/or services your company provides.
Other
Vendor Forms
If McKinney ISD does not have a W9 on file, you
may be required to fill out a
W9. McKinney ISD
personnel will contact you if it is necessary for you to fill out
this form.
Sole
Source Affidavit
Some purchases may be exempt from
competitive procurement, if they meet established criteria for a
Sole Source purchase:
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There is/are no other like
item(s) or product(s) available for purchase that would serve the
same purpose or function and there is only one price for the named
item(s) or product(s) because of exclusive distribution or marketing
rights.
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The item(s) or product(s)
is not mainframe data-processing equipment or peripheral
attachments.
In order to
qualify as a Sole Source vendor, a signed and notarized copy of the
MISD Sole Source Affidavit must be on file.
Bid and Proposal
Notifications
McKinney ISD advertises bids and proposals in the McKinney Courier
Gazette once (1) a week for two (2) consecutive weeks prior to
bid/proposal opening. Also, bid notices are mailed to vendors from our
bid database notifying them of bids and proposals posted on our
website that may be accessed by selecting the
Bids link from this page or at the bottom of the Purchasing home
page. Vendors must respond to
bid/proposal/quote invitations or return a Notice of No
Bid Form to remain on our bid list. Vendors may also be removed
from the bid database for unsatisfactory vendor performance.
Award Notification to
Successful Vendors
Award
letters are mailed to successful vendors after Board
approval, usually the fourth Monday of each month. Notification of award does not guarantee, nor initiate a purchase.
Purchases will be made with an authorized McKinney ISD purchase
order based on available funds. Vendors must assume
responsibility for any items/services that are purchased without an
authorized McKinney ISD purchase order.
Bid Requirements and
State Competitive Bid Law
McKinney ISD, as well as other school districts in the State
of Texas, is governed by the state competitive bid law. The purpose
and intent for the competitive bidding process is to help obtain the
best products and services by comparing
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price
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quality of
vendor's goods or services
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suitability
for intended school use
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probability
of continuous availability
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time of
service
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delivery
and vendor reputation
All school
district contracts, except for the purchase of produce or vehicle
fuel valued at $25,000 or more in the aggregate for each 12-month
period, shall be made by one of the following methods, that provides
the best value to the district:
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Competitive
bidding
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Competitive
sealed proposals
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Requests
for proposals - for services other than construction services
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Interlocal
contract
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Design/build contract
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Contract to
construct, rehabilitate, alter, or repair facilities that involves
using a construction manager
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Job order
contract for the minor construction, repair, rehabilitation, or
alteration of a facility
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Reverse
auction procedure as defined by Section 2155.062(d). Government
Code.
Bid/Proposal/Quote Guidelines
$0 to $10,000 - Phone or written quotes
$10,000 to $25000 - Formal price quotes
$25,000 and over - Formal bid or proposal - requires Board approval
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