Energy Conservation Guidelines

 

In keeping with the Board of Trustees Energy Conservation Resolution, the following guidelines are applicable to all district personnel and facilities. The directors of departments and principals shall be responsible for the total energy usage of his/her campus or facility and shall help implement conservation procedures and guidelines as approved by the Board of Trustees. Each instructor shall be responsible for implementing the guidelines during the time that he/she is present in the classroom and on campus. District employees and outside vendor employees are responsible for applying these guidelines and for reporting equipment problems or concerns of non-compliance to principals. The intent of these guidelines is to assist with energy conservation, thus enabling the directing of funds towards the education of the District’s children. An exception to the Energy Conservation Guidelines may be provided by the District if an employee has a documented disability under the Americans with Disabilities Act (ADA), which requires the employee to have an accommodation different than what is prescribed in the following.

  1. Guidelines for operating Heating, Ventilation, and Air Conditioning (HVAC).
    1. The following energy conservation procedures for operating air conditioning are to be observed in all buildings:
      1. A daytime temperature shall be maintained no lower than 71 degrees when occupied by students, teachers, office personnel, and administrators. Certain areas may vary due to design of building and HVAC system.
      2. Air conditioning shall be available to maintain 74 degrees (+/- 3 degrees) at 7:30 A.M. and raised to 82 degrees thirty (30) minutes after student dismissal, Monday through Friday for regularly scheduled campus hours. All air conditioning shall be maintained at 82 degrees otherwise. The principal/occupant of space shall be responsible for maintaining the setting of air conditioning systems not controlled by the District’s energy management system (Example: portable classrooms).
      3. All air conditioning systems at all campuses shall be maintained at 82 degrees during the summer months except in the following areas, and under the following conditions for summer operations:
        1. Offices, when occupied by office personnel and administration.
        2. Sensitive electronic equipment rooms.
        3. Summer school classrooms, summer training classrooms, and areas used for Club 360.
        4. Band instrument storage areas.
        5. Areas where carpet is being cleaned to insure the space is dried to prevent mold growth.
        6. Offices and classrooms two weeks prior to the school reconvening for the fall semester.
        7. Campus areas used for scheduled special events.
      4. Doors and windows are to remain closed when air conditioning units are operating.
    2. The following energy conservation procedures for operating heating equipment are to be observed in all buildings:
      1. A daytime temperature shall be maintained at no higher than 72 degrees when occupied by students, teachers, office personnel, and administrators. Certain areas may vary due to design of building or HVAC system.
      2. Heating shall be available to maintain 70 degrees (+/- 2 degrees) at 7:00 A.M. and set back to 60 degrees thirty (30) minutes after school dismissal, Monday through Friday for regularly scheduled campus hours. All heating shall be maintained at 60 degree otherwise. The principal/occupant of space shall be responsible for maintaining the setting of heating systems not controlled by the District’s energy management system (Example: portable classrooms).
      3. Doors and windows are to remain closed when heating units are operating.
    3. Guidelines for operating lights.
      1. The following energy conservation guidelines are to be exercised when operating lights in and around district facilities:
        1. District personnel shall be responsible for turning on/off lights in classrooms, work areas, and offices.
        2. Interior lights shall be turned off when area is not occupied.
        3. Lighting fixtures with "banked switching" or "dual switching" capabilities or any other special capabilities should be utilized to realize potential savings from proper use of special switching. Custodial services will use the lower switch setting when possible.
        4. When classrooms are unoccupied by students, teachers are encouraged to utilize "dual" or "banked" switching in area which they are specifically working, if area lighting configuration provides this capability.
        5. Personal lamps, for decorative use, shall utilize low wattage bulbs or energy saver fluorescent lamps and shall not be left on after regular hours.
        6. Skylights and windows with natural lighting capabilities should be utilized. When applicable, light fixtures mounted in and around skylights shall remain off if not controlled by automatic sensors.
        7. Lighting for display purposes (trophy cases, bulletin boards, etc.) shall be turned off at night and for summer/winter shutdown, except for special occasions and specified security purposes.
        8. Evening custodians shall turn lights on only in areas where they are presently working.
        9. All outside lighting shall remain off during daylight hours.
        10. As required for the security of employees, all outside security lighting will be set to turn on in the morning fifteen (15) minutes before the arrival of the employee(s) and OFF no later than “twilight”.
        11. Decorative outdoor lighting, canopy lighting and skylight illumination shall remain off during the day, and illuminated at night only for special occasions.
        12. All vending machines shall be de-lamped.
        13. Recommended illumination levels, as adopted by the Texas Education Agency and established by the Illumination Engineering Society (IES), shall be maintained throughout the district.
        14. Lights/heat for animals (e.g. reptiles, fish) used in the instructional program will be approved in each case by the Energy Manager in consultation with the school Principal.
    4. Energy conservation guidelines for after school hours use of campus and facility.
      1. It shall be the responsibility of the principal or his/her designee to schedule heating, air conditioning, and lighting for after school events.
      2. Administrators/Principals shall utilize the current campus/facility request forms to pre-schedule, at least 72 hours in advance, HVAC and lights for functions longer than 1.5 hours.
      3. Campuses that are hosting events or activities that are 1.5 hours or less shall utilize the EMS over-ride function on their thermostat (if applicable). The over-ride function shall also be utilized for “spur-of-the-moment” functions, meetings or activities.
      4. Consideration should be given to having "activity days or evenings" and group these events together at general times on selected days.
      5. Training and activities shall be strategically grouped within the facility in order to optimize HVAC savings.
    5. Guidelines specific for gymnasium energy conservation.
      1. Schedules for on and off times should be closely maintained in gymnasiums with lighting that must warm up for several minutes prior to use. This particular type of lighting should not be switched frequently due to the long start-up period.
      2. In high school and middle school gyms, when air conditioning is required for regular district hours, it will be maintained at 74 degrees (+/- 3 degrees) at 7:00 A.M. and set to 82 degrees at 5:00 P.M., unless otherwise scheduled by the Athletic Department.
      3. In high school and middle school gyms, when heating is required for regular district hours it will be maintained at 68 degrees (+/- 3 degrees) at 7:00 A.M. and set to 60 degrees at 5:00 P.M., unless otherwise scheduled by the Athletic Department.
      4. HVAC and lighting shall not be provided for unapproved activities / functions or gratuitous use of gyms.
    6. General guidelines for energy conservation.
      1. Use of personal electric space heaters is prohibited.
      2. Refrigerators, microwaves, and coffee pots are to be located in convenient, central locations that are accessible to employees in identified work locations and NOT in classrooms and/or offices for individual use. “Central locations” will be determined by the Principal and Energy Manager in consultation with employees. Employees who need a refrigerator or other appliance for medical reasons or other extenuating circumstances must secure approval from the Energy Manager.
      3. No electrically heated candles, potpourri pots, or plug in fragrances shall be allowed.
      4. In order to provide proper operation of thermostats and sensors, furniture, equipment and electronics shall not be placed in front of or in close proximity.
      5. Business machines, such as computers and/or monitors, copiers, printers and any other applicable office machinery, shall be turned off when circumstances are appropriate. However, if warm-up and start-up procedures are time consuming or complex, machines with hibernation function may remain on.
      6. Principals shall include energy awareness in staff meetings. The principal, with the assistance of the Energy Manager, shall conduct periodic energy conservation inspections for compliance with guidelines.
      7. An energy management system (EMS) will be installed on all electric hot water heaters and applicable gas heaters. An energy management system (EMS) shall be set for normal campus hours.
      8. Temperature of hot water heaters/boilers shall be set as follows:
        1. Water heaters for kitchen utensil and equipment sanitation shall maintain 170 degrees in compliance with health department regulations.
        2. Other heaters shall maintain 130 degrees in compliance with health department regulations.
      9. Hot water circulating pumps shall be examined on a unit-by-unit basis to determine necessity of daily use. Pump will be operated only for a period of specific demand.
      10. The energy manager shall conduct a concise energy audit each year at every facility.
      11. The energy manager shall make periodic energy conservation visits and surveys of campuses.
      12. District equipment and lighting shall be rated and designed to provide optimum energy efficiency.
      13. Any logical or practical opportunities to conserve resources via adjustments to or limited usage of equipment and lights should be taken. Energy use habits should be examined and adjustments made as needed.
    7. Guidelines for summer shutdown procedures.
      1. HVAC schedules shall be adjusted, as noted under section I.A.3.
      2. All interior lights shall be extinguished with the exception of exit and emergency lighting.
      3. Electric water heaters and associated pumps shall be turned off, except in areas of summer program usage.
      4. Business machines are to remain off, except those which are vital to district network communications.
      5. All vending machines are to be disconnected, except for those located in teacher lounges or administration areas.
      6. Public address systems shall be turned off.
      7. All timers, for parking and security lights, shall maintain minimum "on" time periods.
      8. Outside security, parking, perimeter and flood lamps shall be turned off during the day.
      9. All time clocks shall be checked and adjusted for summer operation.
      10. Any leaking water valves shall be reported to Facilities Maintenance Department.
      11. Light fixtures shall be cleaned on a regular basis by custodial staff. Lamps shall be installed properly and maintained in optimum condition. Defective fixtures shall be reported to Facilities Maintenance Department.
      12. Electronic scoreboards shall be turned off.
    8. Guidelines for Winter Break Shutdown.
      1. Guidelines for lighting shall be followed as noted in section VI.B.
      2. All applicable heating thermostats shall be maintained at 60 degrees, excepting scheduled events.
      3. Guidelines for summer shutdown shall be followed as noted under section VI.B. through VI.L.
    9. Guidelines for Spring Break.
      1. Guidelines for lighting shall be followed as noted in section VI.B.
      2. Guidelines for air conditioning shall be followed as noted under section I.A.2, excepting scheduled events.
      3. Guidelines for summer shutdown shall be followed as noted under section VI.B through VI.L.